As approved by the Grand Master:

It has long been felt by many within the Brotherhood that the Society of Envoys has served little purpose. Obviously even though the cataloguing of history is an important task, it has often been perceived as having little value to the Brotherhood of today. During the time the Society has held the mandate of history, it has accomplished little perceivable achievement.

For this reason, then, we have decided to alter the mandate of the Society of Envoys.

From henceforth, the Society of Envoys will serve the Shadow Academy as mentors for its UNDERGRADUATE STUDENTS ONLY. That is, it will facilitate and assist the progress of APPRENTICES through their basic training.

The Society will no longer have a nominal head; the position of Knight Commander of the Brotherhood will become redundant. Instead, the Envoys will report to their Clan Leaders and to the Headmaster of the Shadow Academy.

Each Clan will have a Clan Envoy. It will be his responsibility to oversee the duties of House Envoys (see below), to ensure that they conduct their tasks promptly and appropriately, and to make sure that assignments are passed to them on a timely basis. He will be responsible for writing reports to his Clan Summit and the Headmaster on general progress with the scheme. He will keep in regular contact with the Headmaster, who will assign the Clan Envoy with a number of recruits per week (which is dependent on the number of Apprentices who sign on). The Clan Envoy is then responsible for assigning those Apprentices to the Envoy of the relevant House within his Clan and ensuring that those assignments are followed up correctly.

House Envoys are responsible to their Clan Summits and to the Clan Envoy and Headmaster of the Shadow Academy. They will cc or bcc their Clan Envoy on their first contact email to Apprentices so that he can keep records of their assignments being completed. They will report to him on a weekly basis as to whether their assigned Apprentices have responded to them or otherwise been in contact. Their role will be to guide the Apprentices through their first days in the Brotherhood, specifically to assist them to pass their basic training and acclimatise themselves to the way the Brotherhood works. You will be the focal point of their queries, and may even help them out with the MP requirements of their tests, proof-read their fiction submissions, and provide other assistance as required.

Those who are already envoys will be encouraged to remain within their positions and adopt the new role proposed herein. If you are not yet an Envoy, and wish to be one, then you should contact your House and Clan leaders and the Headmaster.

We hope that through this scheme, we will solve the recruitment issue for Clans that has been raised on many occasions, as every Clan will have designated Apprentices to contact.

Please note:
* This does NOT replace the Master-Student Programmes operating in many Houses; it is for Apprentices ONLY